The following procedure will guide you through the step-by-step process for registering a course in eAYSO.

1. Login to eAYSO with your Username and password
2. Select the Course Request Form option from the Programs menu and click on the Course Request Form.
3. The Course Request Form should display.  If you do not see the Course Request Form or if you see a Restricted Page – there is a problem with your permissions in eAYSO.  Contact the AYSO NSTC to correct this problem.
4. Complete the Course Information section by performing steps 5 through 10.
5. If the course is being held at the region level just enter the region number in the Region# block, the Section and Area will automatically fill in. on the request even though they do not display on the screen. 
6. If the course is at the Section or Area Level select the appropriate Section from the pull down menu (the screen will refresh to change the pull down menu to list only those Areas in the Section selected), then select the appropriate Area from the pull down menu
7. Select the appropriate course from the pull down menu (these are displayed in alphabetical order).
8. Enter the start date for the course this can be done by typing in the date or using the calendar feature
9. Select the state from the pull down menu (the screen will refresh to setup the city menu)
10. Select the appropriate city from the pull down menu
11. Complete the Lead Instructor Section by performing steps 12 through 18
12. Assign the lead instructor.  If you have questions about instructor requirements, or course requirements, you can click on View Certification Matrix at the bottom of the Course Information Section
13. Click on Assign Lead Instructor
14. You will see the Assign Lead Instructor search window.
15. From the Assign Lead Instructor search window enter the search criteria for the lead instructor and click on Search for a volunteer
16. A list of volunteers who meet the search criteria will display below the search window.  You can continue to narrow the search by adding to the search criteria and clicking on Search for a volunteer if you need to.
17. From the list of volunteers that meet the search criteria select the appropriate lead instructor by clicking on the radio button next to the lead instructor’s name.
18. Click on Assign lead instructor
19. The Lead Instructor information will display in the Lead Instructor section.  If this information is correct, proceed.  If the information is incorrect, click on the Clear button and repeat the process to assign the correct Lead Instructor.
20. Complete the Course Contact section by performing steps 21 through 28
21. If the Course Contact is the same as the Lead Instructor, click on Same as Lead Instructor and proceed to step 28 to complete the Course Contact section.
22. If the course contact is the not the same as the Lead Instructor, click on Assign Course Contact.
23. You will see the Assign Course Contact search window.
24. From the Assign Course Contact search window enter the search criteria for the Course Contact and click on Search for a volunteer.
25. A list of volunteers who meet the search criteria will display below the search window.   You can continue to narrow the search by adding to the search criteria and clicking on Search for a volunteer as you need.
26. From the list of volunteers that meet the search criteria select the appropriate Course Contact by clicking on the radio button next to the contact’s name.
27. Click on Assign Course Contact.
28. The Course Contact information will display in the Course Contact section.  If this information is correct, proceed.  If the information is incorrect, click on the Clear button and repeat the process to assign the correct Course Contact.
29. Complete the Course Authorized By section.
a. Perform step 30 if the course is authorized by the same person as the lead instructor.
b. Perform step 31 if the course is authorized by the same person as the course contact
c. Perform steps 32 through 37 if the course is authorized by someone other than the Lead Instructor or the Course Contact
30. If the Course Authorizer is the same as the Lead Instructor, click on Same as Lead Instructor and proceed to step 38 to complete the Course Authorized By section
31. If the Course Authorizer is the same as the course contact, click on Same as Course Contact and proceed to step 38 to complete the Course Authorized By section
32. If the course authorizer is different than the lead instructor or the course contact, click on Assign Course Authorizer.
33. You will see the Assign Course Authorizer search window.
34. From the Assign Course Authorizer search window enter the search criteria for the Course Authorizer and click on Search for a volunteer.
35. A list of volunteers who meet the search criteria will display below the search window.   You can continue to narrow the search by adding to the search criteria and clicking on Search for a volunteer as you need.
36. From the list of volunteers that meet the search criteria, select the appropriate Course Authorizer by clicking on the radio button next to the authorizer’s name.
37. Click on Assign Course Authorizer.
38. The Course Authorizer information will display in the Course Authorized By section.  If this information is correct, proceed.  If the information is incorrect, click on the Clear button and repeat the process to assign the correct Course Authorizer.
39. Enter any comments associated with this course in the comments block (currently these comments do not display – this added feature is on the eAYSO upgrade list).
40. Click on Submit to submit the course request
41. You will see a screen display that shows the course roster number and states Course Request Data Submitted Successfully
42. The Course Lead Instructor, Course Contact & the Course Authorizer will receive an e-mail showing the course registration and the roster number.
43. You can print a copy of the course roster by clicking on Print Program Roster.
44. You can return to the course request form by clicking on Return to Course request.
45. IF THE LEAD INSTRUCTOR IS NOT QUALIFIED TO TEACH THE COURSE –  the following will occur
a. The screen display will state “Our database shows that the Lead Instructor Certification Information does not meet the requirements for this course.  Please contact the Programs Department at the NSTC if this is in error.”
b. The course will not be registered.
c. Courses are only approved if the Lead Instructor has the proper instructor certifications.
46. IF THE LEAD INSTRUCTOR IS QUALIFIED BUT THE AUTHORIZER IS NOT QUALIFIED TO AUTHORIZE THE COURSE – the following will occur:
a. You will see a screen display that shows the course roster number and states Course Request Data Submitted Successfully
b. The screen display will state “Our database shows that the Course Authorizer Information needs to be updated.  Please contact the AYSO Programs Department at the NSTC.
c. The roster will be placed in a Pending Status.
d. The Course Authorizer Information must be resolved prior to conducting the course.
47. If you have any questions about completing the Course Request Form contact the AYSO Programs Department at the NSTC (800) 872-2976 or e-mail Rosteradmin@ayso.org or Contact Steve Close (National Instruction Program Coordinator) at (310) 727-5473 or e-mail steveclose@ayso.org
48. You can now manage the course roster.

>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>>

U-5 Guidelines